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Recording of Documents

Recording Fees

Documents can be recorded in person or by mail. Each document sent by mail for recording should include a completed return envelope and a matching “return to” name and address on the instrument, and proper recording fees.

  • General Recording: $30.00
  • Tax Certification: $5.00

Any document that assigns or discharges more than one instrument; $3.00 shall be added to the fee for each instrument so assigned or discharged. If you list re-recording information and assignments for the mortgage you are discharging and you want this information referenced in the grantor/grantee index the $3.00 fee will apply, per reference.

Warranty deeds, land contracts or assignment thereof, or deeds that contain a covenant of warranty must have a tax certificate from the County Treasurer’s Office. The fee for this may be included in your check to the Register of Deeds Office.

Copies and Searches

Copy, Real Estate Records, per page $ 1.00
Copy, Commercial Code Filing, per page 2.00
Copy, State Tax Lien, per page 1.00
Copy, Federal Tax Lien, per page 3.00
Copy, Plat of record 8 ½ x 14 2.00
Copy of Plat 18 x 24, per page Order from Land Resource Centre 4.00
Certification of any of the above copies, per instrument 1.00
Searching the Records and Files - Per Name:
Grantor/Grantee search
50¢ per year searched, $5.00 minimum charge
$ 5.00
Mortgagor/Mortgagee search
50¢ per year searched $5.00 minimum charge
5.00
Federal Tax Lien Search Certificate
Per debtor name
3.00
State Tax Lien Search Certificate
Per debtor name
3.00

Recording Requirements

  1. All documents must have original signatures. Names must be typed, stamped or printed beneath the original signature or mark of the person. MCLA 565.201 Sec. 1(a), 565.201 Sec. 1(c)
  2. No discrepancy in the names shall exist between the names printed (recited) in the notary acknowledgment or jurat and as typed, stamped or printed beneath the original signature or mark of the person. MCLA 565.201 Sec. 1(b)
  3. Instruments conveying or mortgaging any interest in real estate property shall state the marital status of all male grantors or mortgagors. MCLA 565.221
  4. Name and address of the grantee must appear on instruments that convey or encumber real estate. MCLA 565.201 Sec. 1(d)
  5. The name and address of the person who drafted/prepared the document must appear (be shown) on documents executed in Michigan. MCLA 565.201a Sec. 1(a), 565.203
  6. A complete legal description of the property is required. The property tax identification number is requested on the document.
  7. Document should contain the complete name, address and zip code of the party to whom the recorded document should be returned.
  8. Documents purporting to convey or encumber real estate executed in Michigan must be acknowledged by a notary public, judge, clerk of the court of record. Instruments conveying land or interest in land executed in Michigan acknowledged by a notary shall include the public acknowledgment with signature, county/state of certification, name of party(ies) being acknowledged and commission expiration date of the notary, as well as state and county where the document was executed. MCLA 565.8, 565.47, form 565.265, 565.267
  9. A Death Certificate or other proof of death must be recorded or have been recorded and referenced by Liber and Page on said document when "survivor" is indicated on the document. Death Certificates presented for recording must be a certified copy. MCLA 565.48
  10. Court orders must be certified and sealed by the clerk of the court. MCLA 565.401, 565.411
  11. The document must be legible, black ink, type size 10 point, white 20lb paper, with a blank margin of 2 1/2" at the top for the first page and 1/2" on all other margins. Paper size must be 8 1/2" x 11" and not larger than 8 1/2" x 14". MCLA 565.20 Sec. 1(f)(iv), (e)(iii), (f)(i)
  12. Documents must display on the first line of print on the first page, a single statement identifying the single recordable event that the instrument evidences. MCLA 565.201 Sec. 1(h), 565.201 Sec. 3
  13. Total value of real property must be stated on the face of the document or a real estate affidavit must be attached. MCLA 207.504, 207.525
  14. Unless required by state or federal law or court order, no more than 4 sequential digits of any social security number may appear on the instrument. MCLA 565.201